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Procedure and participation rules

Public session - Analysis of the Montreal Port Authority's Environmental Impact Statement

Contrecoeur Port Terminal Expansion Project

Federal Environmental Assessment

1. Introduction

1.1 This document sets out the procedures to be followed by participants in the public sessions scheduled for February 28 and March 1st, 2018 between 6:15 p.m. and 10:00 p.m. on the review of the Environmental Impact Statement for the Contrecoeur Port Terminal Expansion Project. The Agency is responsible for conducting the environmental assessment of this project required under the Canadian Environmental Assessment Act, 2012 in collaboration with a technical environmental assessment committee (Committee) composed of representatives from the federal and Quebec governments.

1.2 These procedures are designed to facilitate the participation of all interested individuals and maintain a calm and respectful environment.

1.3 The objectives of the public session are to:

  • Enable members of the public to have access to the same information at the same time, and to hear the public's concerns and comments as well as the answers of the Committee concerning the environmental assessment of the project and the technical analysis of the Environmental Impact Statement;
  • Enable the public to ask the proponent questions about its Environmental Impact Statement; and
  • Collect the public's questions and comments concerning the Environmental Impact Statement.

1.4 Anyone interested in attending the public session should do so at the prescribed time; pre-registration is not required.

1.5 Anyone who wants to ask questions or provide comments at the public session is asked to register upon arrival. The right to speak will be given by the facilitator.

1.6 Public sessions are part of the consultation activities on the Environmental Impact Statement scheduled between January 18th and Marsh 9, 2018. During this period, all interested persons may also submit their questions and comments in writing to the Agency at the following email address: CEAA.ContrecoeurPortProject-ProjetPortContrecoeur.ACEE@ceaa-acee.gc.ca.

1.7 Members of the public may attend the session for the sole purpose of obtaining information. Session attendees are not required to ask questions.

2. Conduct of the public session

2.1 The facilitator will ensure that the rules of participation are followed (Appendix 1) so that the public session runs smoothly. She will also manage communication between individuals asking questions, the representatives of the federal environmental assessment committee and the proponent.

2.2 During the public session, the Agency will outline the objectives of the consultation and the method of analysis used by the Committee. Then, the proponent will present its Environmental Impact Statement. Thereafter, people will be invited by the facilitator to ask questions or provide comments.

3. The Technical Environmental Assessment Committee

3.1 The facilitator will redirect all questions from the public concerning the technical committee to its representatives attending the public session. The committee is composed of representatives from the Agency, Fisheries and Oceans Canada, the Canadian Coast Guard, Environment and Climate Change Canada, Health Canada, Resources natural Canada, Transport Canada, the Laurentian Pilotage Authority, as well as representatives from the Quebec ministry of Développement durable, de l'Environnement et de la Lutte contre les Changements climatiques.

4. Maintaining order

4.1 The facilitator will ensure that the rules of participation are followed during the consultation (Appendix 1). These rules are designed to facilitate the participation of all interested persons.

5. Media

5.1 An employee from the Agency's communications branch will act as the media contact during the public session. All media are asked to identify themselves to this person.

5.2 Media who want to film or take photos of the event are asked to notify the employee from the Agency's communications branch upon their arrival.

5.3 Media representatives shall direct any questions to the employee from the Agency's communications branch.

5.4 Media are asked to resfrain from doing interviews during the public session. Interviews should be made before or after the event.

Appendix I

Rules of Participation

Public Session – Analysis of the Environmental Impact Statement

Contrecoeur Port Terminal Expansion Project

The rules of participation in the public session are designed to facilitate the participation of all interested persons and ensure respect for participants, the proponent, its consultants and the members of the federal environmental assessment committee making up the panel. They are also designed to maintain a climate conducive to discussion in order to gather questions and comments from the public concerning the Montreal Port Authority's Environmental Impact Statement.

All participants in the consultation process agree to abide by the following rules:

  • Anyone who wants to ask questions or provide comments at the public session is asked to register upon arrival at the reception desk at the entrance of the room.
  • The discussions must take in place a respectful manner for all individuals. Participants are asked to present their questions in a calm and moderate tone. Personal attacks and abusive or threatening language will not be tolerated.
  • Individuals must avoid applauding or being noisy during the questions and answer period to allow the assembly to hear what is being said.
  • The facilitator will inform participants and resource persons when it is their turn to speak.
  • The questions and comments must relate to the project under study and the Environmental Impact Statement or the environmental assessment process. This consultation takes place during the period where federal environmental assessment committee members analyze the Environmental Impact Statement of the proponent. Therefore, it is possible that the committee might not be able to answer certain questions, since the analysis is not completed.
  • Questions must be directed to the facilitator, who will refer them to the appropriate contact. Individuals are invited to mention their name and their group affiliation if applicable.
  • Each participant has a limited time to ask questions or make comments. It is possible for an individual to ask more questions later in the evening by registering again at the reception desk.
  • The public session will be held in French, but if someone wishes to ask a question in English, it will be possible to do so.

The facilitator reserves the right to interrupt the participant or end the session if the rules of participation are not followed.

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